Privacy policy
How KALM Designs Company collects, uses and protects personal information. Effective date: 20 November 2026.
Who we are
This website is operated by KALM Designs Company, a company incorporated in Nigeria ("KALM Designs", "we", "us"). For the personal information described in this policy, we are the data controller.
Registered name: KALM Designs Company. RC number: [CONFIRM: RC number]. Registered address: [CONFIRM: address]. Data protection contact: [CONFIRM: name or title, and email].
What this policy covers
This policy applies to information you give us through this website, including the contact, quotation request and recruitment enquiry forms. We handle personal data in line with the Nigeria Data Protection Act 2023 (NDPA) and related regulations issued by the Nigeria Data Protection Commission (NDPC).
Information we collect
- Contact form: your name, email address, phone number, enquiry subject and message.
- Quotation request form: your name, email address, phone number, country, company or organisation (optional), the service you need, project location, project description, estimated budget and currency (optional), and preferred contact method.
- Recruitment enquiry form: your name, email address, phone number (optional), area of interest and the background information you choose to share.
- Visit statistics: we use Cloudflare Web Analytics to count visits and understand how the website is used, for example which pages are viewed, the referring site, browser, device type and approximate country. It is designed to work without cookies and without building profiles of individual visitors. [CONFIRM: check against Cloudflare's current documentation before publishing]
- Technical information: our hosting provider may record basic technical data such as IP address and browser type in server logs. [CONFIRM: name the hosting provider once chosen]
How we use your information
- To reply to your enquiry and communicate with you in your preferred way.
- To prepare and send a quotation for the work you ask about.
- To consider you for current or future opportunities, if you send a recruitment enquiry.
- To understand how the website is used and improve it.
- To keep records of enquiries and to protect the website against misuse.
Our lawful bases
We process the information you submit through our forms based on your consent, which you give by ticking the consent box on each form, and, where relevant, to take steps at your request before entering a contract (such as preparing a quotation). We rely on our legitimate interests in running, improving and securing our website and business, which includes the visit statistics described above, and on legal obligations where the law requires us to keep or disclose information. You can withdraw consent at any time (see "Your rights").
Who receives your information
We do not sell personal information. Form submissions are processed by Web3Forms, a third-party form service that receives what you submit and forwards it to our email. Cloudflare provides our visit statistics. Our email and hosting providers also process information on our behalf. [CONFIRM: list email provider and hosting provider] We may disclose information where the law requires it.
Transfers outside Nigeria
Some of the service providers named above, including Web3Forms and Cloudflare, may process data outside Nigeria. Where this happens, we take steps to make sure your information remains protected in line with the NDPA. [CONFIRM: confirm where each provider processes data and the safeguards used]
How long we keep information
We keep enquiry, quotation and recruitment enquiry information for one month after we have dealt with it, and then delete it. If an enquiry becomes a contract, we keep project and accounting records for as long as the law requires. Visit statistics are kept by Cloudflare under its own retention settings. When information is no longer needed, we delete it or anonymise it.
Security
We take reasonable technical and organisational steps to protect personal information. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.
Your rights
Under the NDPA, you have rights regarding your personal data, which include the right to:
- ask whether we hold your data and request a copy;
- ask us to correct inaccurate or incomplete data;
- ask us to delete your data, or restrict how we use it, in the circumstances the law allows;
- object to certain processing;
- receive your data in a portable format, where applicable;
- withdraw your consent at any time. Withdrawing consent does not affect processing that took place before you withdrew it.
To use these rights, contact us at the details below. If you are not satisfied with how we handle your data, you may complain to the Nigeria Data Protection Commission.
Cookies, analytics and videos
This website does not set cookies of its own, and its visit statistics are designed to work without cookies. Fonts and videos are hosted on our own website, so playing a video does not load content from other companies.
Children
This website is not intended for children under 18, and we do not knowingly collect their personal data.
Changes to this policy
We may update this policy from time to time. The effective date at the top of this page shows when it was last changed.
Contact us
For questions about this policy or to use your rights, contact: [CONFIRM: data protection contact name, email, phone and address]